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34 Fixes for your Productivity App

I wanted to run over some of the great ways to enhance your daily Productivity Apps, with these small hacks I think you can improve some everyday activities. I highly recommend you adding your fix/hack in the comments to help others improve their app/tool experience.

1. Learn your app’s keyboard short-cuts, seriously this saves you hours — here are Trello’s.

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2. Don’t attach your tasks to your Calendar if you have over 20+ tasks a day.

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This is Sunrise + Todoist

3. Some apps screenshots look better than they are. Always down the hype by 25%!

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Not saying anything bad about this app, but they always seem to populate it to the extreme on screenshots

4. If you’re adding more than 40+ tasks, look to group tasks into sub-tasks.

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This is Wunderlist :)

5. Follow Paul Minors, Enrico Nahler, Anthony Gauna, Carl Pullein and Steve Dotto on Twitter

6. If you struggle to remember to use it everyday, put a note in the back of your phone case.

I learnt this hack from Mimi Ikonn’s YouTube channel.

7. Avoid using 2 different Todo lists, this causes your brain confusion and drain willpower.

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8. Find a buddy to start using the App with, this will help with sharing tasks and more.

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This is MeisterTask — a good tool for inviting friends

9. Be open and adaptable to new Apps when they appear and fill more of your needs.

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10. Find a cross-platform application/solution, something that works on your main devices

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Evernote is a great example of a cross-platform service (note: They no longer have a Pebble app)

11. Consider storing your weekly, monthly and yearly targets in your Task Manager for ease of access

(Here’s how I do this with Todoist)

12. Spring clean every Friday evening or Saturday morning ready for the next week

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13. Don’t add all recurring tasks there, push your brain to remember 1 or 2 regular tasks each day! (optional)

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14. Make sure you brain dump everyday with your physical lists to avoid loosing open loops into the Inbox section of your task manager

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Here’s Evernote for Mac (Inbox set-up)

15. Find something that works Personal & Professional to save you time!

16. If on Web, try using CSS Editors like “StyleBot” to change the font

17. Use Drafts or IFTTT “Do” Apps to input tasks/notes on the move

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Here’s DO by IFTTT, worth setting up a few quick actions set-ups

18. Use a service like IFTTT or Zapier to connect with other apps, this will help them communicate with each other

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zapier.com

19. Read GTD by David Allen, this book will give you insight to apply to any Productivity App

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20. Use at least 1 Emoji per day in your Todo list, it brightens your day

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21. There are updates on average every 5–10 days with Productivity apps, keep updated!

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22, After week 1 of using the App, remove all push notifications/reminders and build a habit of returning…

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23. Extract a group of tasks and write them on paper to help avoid “task distraction”

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24. Learn how the CEO uses the App everyday, tweet him or see their Blog

25. Always get the native app (Windows, Mac, Chromebook) rather than the Web.

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This is Todoist’s native Chromebook app

26. Title things effectively, I do this incorrectly sometimes and it kills you later on.

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27. Make sure you feel comfortable and trust the App within the first 2 weeks.

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28. Use Labels, Tags and Filters to find relevant content later.

29. Always keep an eye on clients for your service that enhance your experience

Matcha is a client for Dropbox and Evernote and makes the service cosy!

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30. Colour-code to help drive your organisation and association

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31. Attend a Seminar online to grow your knowledge and skills

Michael Hyatt does great Evernote videos, and Skillshare offers amazing classes!

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32. Be a Chrome/Firefox Extension junkie to find more ways to improve your workflow

Grammarly is a great example of chrome extension that’s amazing! Wunderlist, Evernote and Todoist have great extensions

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33. Find 2–3 people on Twitter in your industry using the App + follow their process

Anthony Gauna, photographer uses Todoist different to how 5M other uses, you can learn lots from following power-users.

34. What’s your advice on improving?

I’d really really love to hear what your productivity app hacks and tricks that everyone can use. Add them in the comments!

Written by

👨🏻‍💻 Host of Keep Productive — talking about the future of productivity software here on Medium 👋🏻

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