The Future of the “All-in-One” Productivity Tool
The last 3 years we’ve constantly been hearing about this “all-in-one” app — that does everything, that only requires one experience.
The “all-in-one” productivity app has become almost the conversation of the productivity space — as new apps like ClickUp, Monday and Notion all join in the rally to onboard new users.
🧐 But is there truly an all-in-one productivity app?
Short answer. No.
The all-in-one applications tend to do 80%-85% of the job right. They get us from A to B and they tend to be good or average at doing everything.
When I say everything. I mean Notion isn’t great at calendar, but it does about 80% of the job, if you were to be rigid and use as your go-to calendar.
Same applies to others. ClickUp does notes through docs and notepad. But does it carry the same strength as fully fledged note-taking application, not a chance. But again, it does 80% of the job.
If you’re okay with the 80%, then all-in-ones could very well be for you.
But if you’re not, you still rely on the other applications to guide you in specific areas.
🤲🏼 We all want it to be true
There’s no doubt we all want to wake up and use solely one app across our day. How beautiful would that be.
But in reality, it’s going to happen anytime soon.
And this is why…
- 🎭 Onboarding Personalisation — Unless an all-in-one knows your true goal with the application and what matters to you, none of its hundreds of features will get to you or find their way into your daily routine. If onboarding learnt about you, collected that and reflected that in the tool they built — maybe you’d stand a chance a “all-in-one” environment.
- 🔎 Specialists Win — Right now, applications like Superhuman do email beautifully, apps like Daybridge will do calendar amazingly, the specialist applications are still ruling the roost for our individual needs and until we have one tool that reflects closer to 90% of the toolkit we need, there’s still a huge trade-off that many of us have to take.
Until we hit a 90% experience and a true understanding of what people will use an all-in-one for, before they embark, we’ll never get there.
But even then, we still have to imagine the endless options we’ll have and how many all-in-ones will be available at our finger tips, as a secondary concern.
David Allen has the formula
David Allen at the GTD Summit 2019 share what he thinks a true GTD and all-in-one dashboard would look like, despite sharing that — he still believes its going to very difficult to do something like this.
Let me know your thoughts below!
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